Board Meeting Highlights

South Orange County Community College District

November 19, 2012


South Orange County Community College District   Dr. Frank "Mike" Meldau


The board of trustees presented a resolution honoring Trustee Mike Meldau for his valuable leadership and calm, thoughtful and caring contributions to the board’s role in accreditation issues, comprehensive strategic planning, and resource allocation modeling. During Dr. Meldau’s service, he took great interest in learning about the district and colleges, extensively touring and interacting with students, faculty, staff and administration.



Chancellor Gary Poertner, IVC President Glenn Roquemore and SC President Tod Burnett each presented plaques from district services and the colleges to Trustee Mike Meldau. They conveyed their sincere appreciation for his dedication to students, faculty and staff. They thanked him for his admirable leadership style which provided a wonderful example to others and enhanced the district-wide culture.



Both colleges provided an overview of Student Success Task Force Recommendation #3 – “Incentivize Successful Student Behaviors." SC math professor Deanna Avetisian provided an overview of the BSI Math Tutoring lab which is designed to create a positive and approachable math experience with close proximity to math classes. Peer tutors are referred and trained by faculty and incorporate lecture notes from courses. In just two semesters since launching, the lab has logged 1,500 visits and over 2400 hours. Continued funding is an issue, she said, and cutbacks may be necessary. SC English professor Marina Aminy provided an overview of SC's small English tutoring center, using a hands free approach where tutors do not write on papers, instead they teach the student to be the agent of all changes. This is a radical change that enables the student to fix their own writing through probing, clarifying concepts, and employing a higher level critical thinking. Peer tutors are carefully trained with feedback and evaluation by faculty members to perfect their art. The program hopes to soon embed tutors into basic skills classrooms, create master tutors who can learn from each other, and enhance professional development for tutors. The program has grown from three tutors to 19 in just two semesters of operation, underscoring the need.

IVC provided an overview of their learning centers.  Professor Brooke Choo, who runs the Student Success Center commended the Chancellor and trustees on embracing the student success recommendations. The center is working on the CA Acceleration Project to pilot experimental courses that move student through two semesters of remedial coursework in one semester. The outcomes have been positive and they've been asked to share their ideas at national conferences. IVC math professor Joel Sheldon discussed the concept of integrated counseling, such as learning communities with peers, to help students be more successful. The IVC Student Success Center provides one on one and group basic skills tutoring, with additional tutoring for three at-risk groups including veterans, EOPS and students with disabilities. Specialized software is used to accommodate needs. 98% students improved their study skills. Though the center just opened in 2012, they are already at capacity and hope to increase group tutoring to accommodate additional students. Dan de Roulet, Co-Chair of the English Department, said the writing and reading centers serve basic skills students but also many with learning and developmental disabilities, and this takes commitment.  Full and part time instructors staff the lab, and this allows them to get to know their students and better assist them with their skills. Students must spend 24 hours in the lab per semester. So far, the lab has tutored 1,200 students and held 5,000 individual student conferences per semester. Many STEM students become peer tutors. IVC would love to get the center certified. Providing basic skills tutoring increases persistence. The board asked the presenters about the funding models for these centers and what outcome studies were available to measure long term success.


Richard Morley, IVC Foundation Director, commented on his appreciation for the board’s interest in fundraising and the attendance of three board member at a recent conference where they gained an understanding of how fundraising has changed over the past 20 years. IVC Foundation Board President Bill Crosby discussed IVC's successful initiatives including Astounding Inventions, the recent veterans angels gala, developing a donor database with online giving, access to more alumni records, PRO IVC "friends asking friends" and partnerships with other corporate non-profits. He reported that $172,900 was given in scholarships to more than 2,000 recipients.

SC Foundation President Jim Leach provided an overview of the foundation board membership and focus. He said the Gala attendance was up 20%, scholarships up $46,000, and that $338,000 was given in scholarships last year. He said the foundation has identified 500,000 alumni for potential contributions. He provided some successful highlights from last year's success - the donation of a KIA hybrid to the automotive technology program, a $2.3m endowment gift from Dorothy Lowry. He said the foundation's fundraising has grown from $500,000 in 2008 to nearly $5 million in 2012 (Dorothy Lowry represents $2.3 million of that). He said there has been an improvement in professional staff and leadership. SC Foundation Director Don Rickner said an increase in staffing could improve productivity and return on investment, citing a study done by the Magellan Group. He showed a cost and benefit analysis of the top nine California community college foundations to prove this idealogy. Under current staffing, SC's Foundation would top out at $2 million per year. If the foundation could increase its staff to five members, they could increase their fundraising ability by $3 to 5 million, he said. Research supports that each additional senior staff person adds $1 million in revenue, he added.

Their joint presentation can be viewed here.

THE BOARD APPROVED .............................................................

  • All consent calendar items and academic and classified personnel actions, except 6.5 B and 6.6 B1, which were pulled. For additional information, please contact the Chancellor, College President or appropriate Vice Chancellor.
  • Saddleback College Study Abroad Programs to Peru and Santander, Spain for 2013.
  • Irvine Valley College 2013 International Debate Tour to the People’s Republic of China.
  • Spring 2013 Community Education Programs for Saddleback College and Irvine Valley College.
  • Acceptance of a $250,000 grant renewal for Saddleback College to support the development and implementation of the Allied Health Expansion, Health Careers Readiness for Basic Skills project at Saddleback. Specifically, the grant will be used for program refinement; summer session for incoming
    Freshmen; and to promote Allied Health careers to Veterans and ROP students.
  • Bid award to Cal United Construction Group in the amount of $42,400 for demolition and removal of the Classroom Cluster (CC) modular building, following the recent remodel of the Learning Resource Center Renovation project at Saddleback College.
  • donation of 250 older model surplus Dell computers and monitors to Saddleback Valley Unified School
  • Board Policy Revisions to BP-5300.5-Grade Changes and BP- 3517-Student Organizations at Off-Campus Locations.
  • Contract services with Neudesic, LLC, in an amount not to exceed $500,000, for software development and project management services for the Awards Management System (AMS) which will assist in managing and tracking the awarding of degrees, certificates, and transfer certifications, and the MySite Help System for context-sensitive assistance within the MySite student/staff portal.


  • Trustee Milchiker commented that the board will miss Trustee Meldau and his educational psychology point of view. Trustee Prendergast also noted appreciation for Meldau’s wonderful work. He said he is grateful for the election results and its effect on students, especially K-12 students, who stood so much to lose. He enjoyed the college-wide forum at IVC and was pleased that it was well attended with good questions and active discussion. He advocated for continuing these forums and increasing them to twice per year. He enjoyed attending the Veteran’s day ceremony at IVC. Trustee Padberg said she hopes Meldau will return in some way to serve the district again. She congratulated the IVC’s women’s golf team on placing first in the state and the IVC forensics team first place finish at 2012 Pacific competition. She attended both college-wide forums on Nov. 7 and thought they were very successful. She also attended several football games, and encouraged attendance at the women’s preseason basketball tournament. She enjoyed the SC chili cookoff. She wished everyone a happy Thanksgiving. Trustee Wright congratulated Trustee Meldau on his well deserved resolution and commendations. He thanked him for his service. He offered congratulations to his fellow trustees elected to the board. He attended many events, including the K-12 partnership breakfast, transfer event, collegewide forums, several ball games, both Veteran's Day events (and was honored to deliver the keynote speech at SC) and SC's plant sale. Trustee Lang added his thanks to Trustee Meldau for his service, and commented how impressed he was with his intellectual curiosity. He congratulated his fellow colleagues on their elections. He participated in a number of events including the college-wide forums where there was a good exchange of ideas among colleagues. He wished everyone a safe and happy Thanksgiving. Student Trustee Park attended an ASIVC meeting where a police officer from Fullerton held a session on how to stay safe and avoid dangerous situations. She is forming a campus sociology club. She congratulated the IVC debate team and trustees on their elections. She said it was exciting to vote for the first time.


  • Chancellor Gary Poertner called attention to several presentations on the agenda, including how the colleges are addressing student success task force recommendation #3; annual reports from both college foundations; and a report from the district's auditor regarding last year's audit.
  • Saddleback College - President Tod Burnett's report included: annual K-12 Partnership Breakfast attended by superintendents Dr. Joseph Farley, (Capistrano USD) and Dr. Clint Harwick (Saddleback Valley USD), who spoke about the success they have seen as a result of collaborating with Saddleback faculty, staff, and administrators; legislative visits in DC with the Department of Education, the Department of Labor, and offices of Governor Jerry Brown, Senators Boxer and Feinstein, U.S. Representatives Campbell, lssa, Miller, and Rohrabacher, the Senate Committee on Health, Education, Labor, and Pensions, the House Committee on Education and Workforce, and the National Science Foundation to discuss priorities and upcoming projects; Tuttle Click Group donated another $50,000.00 to support the Saddleback College Auto Tech program; Emeritus Institute faculty member Robin Rogers Cloud received the Henry Fukuhara Memorial Award for her watercolor painting "Sunset on Highway 101 "; Phyllis Kucharski was recognized as Nurse Educator of the Year by the National Associate Degree Nursing Organization; Saddleback College and Irvine Valley College sponsored their first joint Student Success Summit which was well attended.


  • Irvine Valley College - President Glenn Roquemore's report included: a follow-up visit with two representatives from the Accrediting Commission for Community and Junior Colleges (ACCJC); the Stars and Stripes Car Show was held on Saturday, November 10, 2012 and the proceeds will provide scholarships, books, emergency loans, and other support to veterans attending Irvine Valley College, as well as provide support to the Wounded Warrior Project; Administration of Justice Club Competes at Region 1 Conference where several members won awards including Zenab Khouder who finished FIRST in her division (female, over 35 years) of the Physical Agility competition; Congratulations to the women philanthropists of Charter 100, who were among the honorees at the 2012 Orange County National Philanthropy Day luncheon at the Hyatt Regency Orange County on November 15; progress continuing by IVC's Psi Beta psychology honor students and the Heroic Imagination Project which is comprised of 5-person presentation teams that deliver highly interactive 90 minute workshops at local high schools with the intention of showing the high school students how they can become "everyday heroes" in situations such as group pressure, prejudice, bystander apathy, and bullying.


  • Business Services - Vice Chancellor Debra Fitzsimons' report included: With the passage of Proposition 30, our District is prepared to earn 1% growth funds that will be made available for FY 2012-2013; the annual external audit is complete and the auditors have given the district and college foundations an “unqualified opinion”; SOCCCD has received notification that the state has released the Mandated Costs Block Grant funds with a district allocation of $779,586. The funds will be distributed through the DRAC model allocation; Pre-Construction services for the lease/leaseback approach to the Saddleback New Sciences building is in progress.
  • Human Resources - Vice Chancellor David Bugay's report included: Recent pension reform legislation will change the way our district administers retirees. Employees who retire in the PERS retirement system are now required to wait a minimum of 180 days prior to accepting re-employment. It will affect our district with the numerous classified employees who will participate in the early retirement incentive but will not be able to serve as substitutes for 180 days after they leave our employment. STRS retirees can return to work within the first 180 days of retirement but must forfeit any income earned during this period to STRS, meaning they get to work for free.
VIEWING ONLINE/TV...............................................................

The board meeting will be available for viewing online later in the week at Television broadcasts are scheduled for 7 pm on Friday, Nov. 23 and Saturday, Nov. 24 on Saddleback College Channel 39 and Irvine Valley College Channel 33.  SC TV 39 has an additional broadcast on Sunday, Nov. 25 at 7 pm.

South Orange County Community College District Board of Trustees

William O. Jay, David B. Lang, Frank M. Meldau, Marcia Milchiker,
Nancy M. Padberg, T.J. Prendergast III, James R. Wright; Heather Park, Student Trustee

Gary L. Poertner, Chancellor


Board Meeting Highlights Prepared by:
Tere Fluegeman, District Director of Public Affairs and Government Relations