Board Meeting Highlights

Board Meeting Highlights

June 19, 2015

RESOLUTIONS ......................................................................

South Orange County Community College District

Jacklyn Chasteler, Saddleback College Hammer Throw State Champion, received a board resolution honoring her achievement. She thanked her dedicated coaches and also the Learning Resource Center. "I wouldn't be here without them. I'm so grateful to this college," she commented. She is transferring to University of Texas-San Antonio on an athletic scholarship.



THE BOARD APPROVED .............................................................

South Orange County Community College District

  • All consent calendar items, general action items with amendments to 6.14 to remove #17 from the list and academic and classified personnel actions. For additional information, please contact the Chancellor, College President or appropriate Vice Chancellor.
  • As a follow up to the trustee listening sessions and the board's self-evaluation, the board requests the following reports to be provided at a board meeting after fall semester begins: 1.) Report on administrative staffing levels at the Colleges and District Services in comparison to similar multi-college districts. 2.) Report on alternative energy strategies; already implemented and currently being considered. 3.) Report on reclaimed water use for irrigation; limits, cost and public perception. 4.) Report on the roles and responsibilities of technology departments at Saddleback College, Irvine Valley College and District Services.
  • New Spanish Associate of Arts for Transfer Degree for the 2015-16 Academic Year at Saddleback College.
  • Amendment for a no cost extension to the Pacific Winds Building, Inc. for a new completion date of August 20, 2015 for the Saddleback College Radio Transmitter Project.
  • Authorization to request qualifications and seek proposals for lease/leaseback delivery method for the Saddleback College, Fine Arts HVAC Upgrades and Interior Renovation project.
  • Amendment No. 4 with gkkworks for additional architectural services in the amount of $30,000 for the Saddleback College Fine Arts HVAC Upgrades and Interior Renovation project for a total fee of $304,390.
  • Amendment No. 2 with R2A Architecture for additional architectural services in the amount of $2,138 for the Saddleback College Emergency BGS Fire Repairs project for a total fee of $120,299.
  • Amendment No. 2 to the Saddleback College Satellite Coffee Cart Services agreement with The Drip Coffee, for a one year extension from July 1, 2015 to June 30, 2016.
  • Amendment to the agreement with North State Environmental for a one time increase of $80,000 for Removal of Hazardous Waste at Saddleback College. The new contract total for Saddleback College is not to exceed $170,000.00 and Irvine Valley College is not to exceed $36,000 for FY 2015-2016.
  • Curriculum revisions for Academic Year 2014-15 for Saddleback College and Irvine Valley College.
  • Renewal award to Irvine Valley College of $200,000 from the CCCCO for the Deputy Sector Navigator Energy Efficiency and Utilities grant effective July 1, 2015.
  • Amendment No. 1 for the Irvine Valley College A400 Design-build project, for a six month extension to the construction management services agreement with gkkworks with a new completion date of December 24, 2015 and a total contract amount remaining of $390,400.
  • Amendment No. 2 with C.E.M. Lab Corp. for additional testing and special inspection services in the amount of $30,000, for the Irvine Valley College A400 Design-build project, for a revised contract amount of $210,000.
  • A three-year agreement with two one-year extensions with Bottling Group, LLC, DBA Pepsi Beverages Company for Beverage Vending and Promotional services with Irvine Valley College.
  • Authorization of Acquisition of an Improvement Easement, City of Irvine Adopt Resolution No. 15-28 to authorize acquisition of easement from the City of Irvine for the Irvine Valley College Barranca Entrance project.
  • Grant of Easement and Maintenance Agreement, and the Purchase and Sale Agreement with the City of Irvine for the Irvine Valley College Barranca Entrance project, for a contract value of $31,729.38.
  • Request for student trustee to attend for attending CCLC Student Trustee Workshop in Costa Mesa.
  • Contract for Security Guard Services at ATEP with G4S Secure Solutions (USA), Inc. for the term of July 1, 2015 to June 30, 2018 for an amount not to exceed $396,000.
  • Independent Contractor Agreement with JB Technology Consulting to provide backfill Network Engineer services in support of DevOps and infrastructure projects from 07/01/2015 to 06/30/2016.
  • Agreement with I3 Solutions to assist in analysis and project management of the Network Refresh and district-wide backup project, assistance with SIS and project management for infrastructure related projects at a rate of $60 per hour not to exceed $120,960.
  • Increase in hourly fees for specialized services from the legal firm of Parker & Covert, LLP.
  • Agreement for Facilities Assessment Services, Phase II - Infrastructure with ALPHA Facilities Solutions, LLC for a total contract amount of $483,539 to increase scope of work on maintenance improvement needs at both colleges.
  • FY 2015-2016 SOCCCD Tentative Budget.
  • FY 2015-2016 Tentative Associated Student Government Budgets for Saddleback College’s ASG and Irvine Valley College’s ASIVC.
  • Amendment No. 6 in the amount of $7,890 with R2A Architecture for the Saddleback College Technology & Applied Sciences Building Swing Space project for a total fee of $747,280.
  • Change Order No. 1 in the amount of $102,070 with Solpac Construction (dba Soltek Pacific) for the Saddleback College Technology & Applied Sciences Building Swing Space project for a total contract amount of $6,919,153.
  • Change Order No. 1 for the Saddleback College Photo/ Radio/Television Renovation project and authorize staff to execute Board Change Order No. 1 with Harbor Construction, Inc., resulting in a $39,223 increase and 67 additional days to the project schedule, for a revised contract completion date of March 17, 2015, and a revised contract amount of $1,647,223.
  • Irvine Valley College: Dean, Social and Behavioral Sciences and Reorganization of Liberal Arts effective July 1, 2015 creating: 1) a new position of Dean, Social and Behavioral Sciences and 2) a new Dean position to assume responsibility for administration of the School of Social and Behavioral Sciences and Academic Programs.
  • Change Order No. 4 to the agreement with Swinerton Builders for the Irvine Valley College A400 Design-build project and authorize staff to execute the corresponding change order, which will result in an increase of $57,501, for a revised contract total of $9,233,352, with an increase to the project duration by 49 calendar days
  • Renaming of the Irvine Valley College A400 building to Liberal Arts building.
  • Authorize payment to Trustee Padberg who was absent from the board meeting on May 18, 2015.
  • Contract with Neudesic LLC for software development for an amount not to exceed $1,209,600 for the term of July 1, 2015 through June 30, 2016.
  • Contracts with Blackboard for a total amount not to exceed $700,425.84
  • Adopt Resolution No. 15-27 to authorize the use of design-build for the ATEP Utilities and Infrastructure Project, Phase I.
  • Approve the changes to the FY 2017-2018 Five Year Construction Plan and authorize staff to submit to the State Chancellor’s Office including execution of all signatures.
  • Submittal of the revised Saddleback College Gateway Building project and Irvine Valley College Fine Arts Building project for state funding consideration in FY 2017-2018 and execute the approval page for each of the two projects.
  • A public hearing was held to provide an opportunity for the public to comment on the District’s initial proposal to CSEA.
  • Fall 2105 sabbatical revisions - Professor Mike Bennett to limit his leave to the fall semester; Professor Kay Ryals to rescind her sabbatical request.

PRESENTATIONS ...................................................................

  • Summary of FY 2015-2016 Tentative Budget - Vice Chancellor Debra Fitzsimons provided an overview of the tentative district-wide budget. She reiterated the board's commitment to fiscal prudency and reviewed overall budget development guidelines. She thanked fiscal directors at district services and the colleges for their collaboration in putting together a district-wide budget. District Executive Director of Fiscal Services Kim McCord reviewed the Governor's approved state budget and projected property tax revenues and expenses. Dr. Fitzsimons reviewed budget and personnel trends as well as rate increases for PERS and STRS. She discussed state budget one time funds and the importance of using those to pay down increasing cost obligations such as STRS and PERS

REPORTS ............................................................................

  • Trustee Milchiker thanked Jim Leach for his tremendous work on the SC Foundation. She attended both commencements and commented on how enjoyable it is to shake students' hands and witness how we change their lives. She also attended IVC's scholarship ceremony, SC's human services ceremony, the Orange County School Boards Association fiscal seminar, Dr. Jerilyn Chuman's retirement party and an event featuring UCI Chancellor Howard Gilman. She congratulated SC on recently being rated #1 by and congratulated IVC on their #1 transfer rate. She is proud of our colleges. Trustee Wright congratulated Professor Karah Street for her nomination as a finalist for Orange County Teacher of the Year. He enjoyed both graduations and their keynote speakers, County Superintendent Al Mirajes and UCI Dean Greg Washington. He had an interview at Laguna Woods TV 6 and enjoyed sharing news about commencement, scholarship and veteran ceremonies as well as promoting performing arts and Emeritus news. He attended Dr. Chuman's retirement party and thanked her for 35 years of service. Trustee Jemal echoed thanks to Jim Leach for his work on the foundation board and welcomed Mike Hamilton who will take his place. He truly enjoyed filling in for Trustee Prendergast at both commencements, commenting how distinct each college's ceremony was, as it should be. He attended the Orange County School Boards Association fiscal seminar and said that "happy days are here again" but we need to "be mindful of how to spend one time funds that come with a good budget year." Trustee Prendergast regretted missing commencement due to work and coaching obligations for a state swim meet. He represented the district for the Early College program at Beckman High School. Trustee Jay attended college commencements for the first time and she was very impressed with both. She took two tours in the past month - one at SC and one at district services She attended the SC scholarship ceremony and said it was extra special because she sat with the recipient of her husband's scholarship. Trustee Lang expressed gratitude for Jim Leach's work and welcomed Mike Hamilton. He said the commencement ceremonies were superb. He was able to represent the board at a recent SC golf tournament and complimented Dean Tony Lipold on a job well done. He attended the OCSBA fiscal update which focused more on K-12 but had some interesting take aways. Student Trustee Lemar Momand welcomed new Saddleback ASG President William Vassetizadeh and ASIVC President Adam Totounji. He has known them both for a long time and looks forward to working with them.
  • Chancellor Gary Poertner commented that district services has begun planning for the college accreditation cycle. New standards take a closer look at district services and the board of trustees. He plans to keep the board updated on regular progress at colleges, the first one likely in October.
  • Saddleback College - President Tod Burnett's written report included: Saddleback was ranked first among California's 112 community colleges in an article recently released by, which praised Saddleback's high graduation rates, affordability, and investments in online education.  On June 3rd, the college partnered with the Aspen Institute and Growth Sector to host "Developing California's Technical Workforce: Advancing a STEM Core Curriculum," a colloquium to deepen the understanding of a science, technology, engineering, and math (STEM) core program at California's community colleges to meet industry employment needs. The day-long session welcomed community colleges in all stages of implementing a STEM core model that would help students acquire increased math and advanced technical skills, proficiency in English and communication skills, foundation-level programming, and industry work experience through internship opportunities.  Angels for the Arts received a grant from the National Charity League in the amount of $2,400 to purchase portable and flexible display signage. At the same meeting, the Angels board committed one-third of its entire annual budget to support faculty grants for the 2015/16 year.  The Transfer Center conducted the following workshops: Two CSU Application Workshops for winter 2016 Admission, four My Academic Plan (MAP) Workshops, two UC TAG (Transfer Admission Guarantee) Information Workshops for fall 2016, Honors Program Workshop, and All Aboard the Transfer Express Workshop.
  • Irvine Valley College - President Glenn Roquemore’s written report included:  The college held two forums provided the audience the opportunity to participate in a Q&A and open dialogue on topics such as the instructional area reorganization; spring and summer enrollments; campus safety; the governor's budget; Student Equity Plan (SEP) that aims to target underserved populations within our overall student population; the Student Success and Support Program (SSSP) which includes review of matriculation, improving core services, advisement, counseling and steps that incoming students must now complete; a review of efforts made by the no smoking working group and plans for the rollout of IVC's smoke-free communication; and A400 construction. The IVC Presidential Scholarship was awarded to two students from Beckman High School - Huiru Chen and Alfred Ton will be attending IVC this fall.  On May 22, IVC held its 30th Commencement. The college conferred 829 Associate in Arts Degrees; 148 Associate in Arts for Transfer Degrees, 108 Associate in Science Degrees; 235 Associate in Science for Transfer Degrees; and 1,262 Certificates of Achievement. At commencement ceremony, thirty-three students from El Toro High School and twenty-four students from Beckman High School were among the ranks of graduates. As part of IVC's Early College program, these students earned college credit while still in high school, completing a series of courses known as the Inter-segmental General Education Transfer Curriculum (IGETC) by the time they finished their senior year. He thanked the board and chancellor for their support in getting the first ATEP building on its way. He introduced Elissa Oransky as IVC's new executive director of the foundation. She was formerly the Director of Annual Giving at Saddleback College.

VIEWING ONLINE/TV................................................................

The board meeting will be available for viewing online this week at Television broadcasts are scheduled for 7 pm on Friday, June 27 and Saturday, June 28 on Saddleback College Channel 39 and Irvine Valley College Channel 33.  SC TV 39 has an additional broadcast on Sunday, Juen 29 at 7 pm.


South Orange County Community College District Board of Trustees

Barbara J. Jay, Timothy Jemal, David B. Lang, Marcia Milchiker, Nancy M. Padberg,
T.J. Prendergast III, James R. Wright; Lemar Momand, Student Trustee

Gary L. Poertner, Chancellor


Board Meeting Highlights Prepared by:
Tere Fluegeman, District Director, Public Affairs and Government Relations