Board Meeting Highlights

Board Meeting Highlights

August 24, 2015


NEW TRUSTEE SWORN IN............................................................

Dr. Terri Whitt was appointed as a provisional (interim) trustee for area 4 representing San Clemente, Ladera Ranch, San Juan Capistrano, Coto de Caza, part of Rancho Santa Margarita, Las Flores and unincorporated areas until a candidate is elected and qualifies to serve at the District’s next regular Governing Board election to be held on November 8, 2016. She will replace Trustee Nancy Padberg who resigned in June due to medical reasons.


South Orange County Community College District South Orange County Community College District


THE BOARD APPROVED .............................................................

South Orange County Community College District

  • All consent calendar items, general action items, and academic and classified personnel actions with revisions to 6.6 D1 to revise LHE to 15; and 6.7 A1b changing the location to SC. For additional information, please contact the Chancellor, College President or appropriate Vice Chancellor.
  • Agreement with American Institute of Foreign Study for the Spring 2016 Saddleback College study abroad program in Oxford, England.
  • Extension of contract with Pacific Coachways Charter Services, Inc. for the first of two one-year extensions, beginning August 25, 2015 and ending June 30, 2016, with a 4% increase in annual fees.
  • IVC Model United Nations program student out-of-state conference travel to the National Model United Nations in Washington, DC.
  • Approve Amendment No. with TYR, Inc., for additional DSA Inspection services, for the Irvine Valley College A400 Design-build (Liberal Arts Building) project, in the amount of $60,000, for a revised total contract amount of $243,000 and a new completion date of December 31, 2015.
  • IVC Community Education courses, presenters and compensation for Fall 2015.
  • Travel for Irvine Valley College 2016 International Debate Tour to the People’s Republic of China from May 25 – June 11, 2016 at a maximum budget not to exceed $81,324 with $16,600 from the general fund.
  • Agreement with 3QC, Inc. for commissioning services for the ATEP IVC First Building project at a cost not to exceed $116,600.
  • Trustees’ Requests for Attending Conferences.
  • Prequalification questionnaire for the design-bid-build delivery method and design-build delivery method with authority to the Vice Chancellor of Business Services or designee to make project specific changes.
  • Use of the Chawanakee Unified School District Cooperative Purchase Agreement for the lease/purchase of relocatable buildings for Workday Training not exceed $275,000.
  • Change Order No. 4 for T and D Communications, Inc. for the District-wide Air Blown Fiber project resulting in a $7,933 increase in the total project cost and 120 days to the project schedule, for a revised contract completion date of October 28, 2015 and a revised contract amount of $709,159.
  • Contract for Quality Assurance Services with eNamix for an amount not to exceed $171,360 in support of the district-wide student system MAP Enhancements and SIS Enhancements.
  • Contract with Neudesic LLC, for an amount not to exceed $267,000, for the term of September 1, 2015 through December 30, 2015 to build a Student Success Dashboard for MySite to alert students on key issues regarding their success. The project will be funded through college Student Services and Support Program (SSSP) funds.
  • Contract with Nimble Consulting for an amount not to exceed $270,144, to provide project management and database design services for SIS Enhancements, Student Success Dashboard, Waitlist Mobile One-Click Registration and Early Alert projects.
  • Contract with Redisq Technologies, for an amount not to exceed $124,992, to assist in providing software development services for the SIS Enhancements project.
  • Agreement with Synergy Software Solutions, for an amount not to exceed $211,680, to assist with providing software development services for MAP Enhancements and other SIS projects as required.
  • Agreement with Strata Information Group, for an amount not to exceed $146,800, to facilitate a series of comprehensive BPA sessions to the district for student services functions.
  • SOCCCD's FY 2015-2016 Adopted Budget.
  • Saddleback College and Irvine Valley College FY 2015-2016 Adopted Student Government Budgets.
  • A public hearing was conducted to invite public comments regarding the district entering into an agreement with San Diego Gas and Electric for easement on Lower Campus Drive to provide additional power for the Saddleback College Technology and Applied Science Swing Space project.
  • Agreement with San Diego Gas and Electric to dedicate an easement on Saddleback College property for utility purposes.

REPORTS ............................................................................

  • Trustees congratulated Terri Whitt and offered their assistance as she transitions. Trustee Lang was sorry to miss professional development week. He was on travel in South Africa where he met interesting and diverse groups of people. He said these opportunities broaden personal horizons and underscore appreciation for our own country. Trustee Jay thanked President Roquemore for the tour of IVC. A couple of moments really stood out for her: meeting student veterans who were very engaging and appreciative of their vet center; and meeting student ambassadors who were conducting orientation week (Laser Week) to help acquaint students with the campus and the resources available to them. She attended many wonderful professional development activities, including updates on student success, the common assessment initiative, and online education learning resources. Trustee Prendergast attended an event for local elected officials last Friday hosted by Rep.  Mimi Walters who presented an overview of what's happening in DC. He was absent for professional development week due to a planned family vacation. He thanked SC for sending him welcome week and state of the college materials. Trustee Wright was pleased the board interviewed eight highly qualified individuals for the trustee appointment. He attended at least 15 sessions during professional development week including the college presidents' welcome breakfasts and sessions and chancellor's opening session on student equity featuring Paul Grossman, former civil rights attorney. He appreciated the important, thought-provoking information provided on student equity and disability rights. He also attended full-time and part-time faculty meetings, IT's geek report, and the associate faculty dinner at SC. He attended at least 15 sessions during the week. Trustee Milchiker recalled first meeting Trustee Whitt when she was collecting supplies for humanitarian missions. She said she's looking forward to working with our own "Mother Teresa" on the board. Trustee Milchiker attended 27 events during professional development week as well as three others in the community including the South County Seniors Summit where she was able to discuss the Emeritus Institute. She enjoyed Congresswoman Mimi Walters' breakfast for elected officials. Trustee Whitt thanked all of the trustees for their warm welcome. She said, "I feel honored to be appointed, eager to serve this wonderful community, and proud of the nursing students in the room because you are involved. (Many supporters, including nursing students, were present for her swearing in.) Student Trustee Momand enjoyed the chancellor's opening session highlighting important issues related to disabled students. He recently attended a student trustee training workshop developed by the Community College League of California (CCLC). He found it helpful in understanding his role as student trustee.
  • Chancellor Gary Poertner called attention to the final budget and commented on enrollments. He said that the slight downturn in enrollments is a trend we are seeing statewide and nationwide and should not cause for alarm. IVC enrollments are up about 2.2% and SC is down about .9%. He said the colleges continue working on strategies for enrollment.
  • Saddleback College - President Tod Burnett's written report included:  The college’s professional development week was once again a success. Thank you to faculty in-service coordinator Jane Horlings for her wonderful work in organizing the week. President Tod Burnett held a faculty breakfast on Wednesday, August 12th an associate faculty dinner on Thursday, August 13th, and a classified staff luncheon on Friday, August 14th. At these events, Dr. Burnett presented his Annual State of the College address, which included his top 10 projects for 2015- 2016 and an overview of the college's plans for economic and workforce development, student success, enrollment management, and facilities.  The top 10 projects are: enrollments; institutional; accreditation; economic and workforce development; instruction, student services, and administrative services operating guidelines; Title IX coordinator; reinventing student services; employee training and development survey; disaster preparedness training; and governance and organization manual.  The college welcomed 15 new full-time faculty. Joey Sellers and the Saddleback Jazz Faculty will perform in the McKinney Theatre on August 24th and a free concert on August 27th in FA 101 with the Joey Sellers Trio (Joey Sellers on trombone, Trey Henry on bass, and Kendall Kay on drums). On August 30th Reflections of the Ocean Classical Keyboard Series will present Trio Treasures with Susan Boettger on piano, David Lisker on violin, and Joon Sung Jun on cello.
  • Irvine Valley College - President Glenn Roquemore’s written report included:  The college offered Kids’ Kollege classes during Summer 2015, its tenth year. President Glenn Roquemore welcomed faculty, staff, members of the Board of Trustees, District and Saddleback guests to the annual President’s Welcome to provide an update of campus activities and accomplishments. This session focused on the state of the college, governance groups, accreditation and Title IX. The superstructure of Casa del Sol was delivered to the Team Orange County (OC) construction site at IVC. In the coming weeks, student team members will install ramps and decking and work off-site at the Orange County Great Park to create “living walls” of edible plants. IVC hosted its first-ever Laser Week August 3-6 to offer new and continuing students workshops to learn about academic programs, connect with faculty, meet new people, and explore all that IVC has to offer. More than 400 students participated.  Dr. Roquemore held the annual administrators and managers’ leadership retreat at the Ocean Institute in Dana Point, CA. The college held its annual Strategic Planning and Accreditation Committee (SPAC) retreat at the University of California, Irvine University Club. The Summer Bridge Program completed its second successful summer session on August 6. The bridge program, sponsored by an educational grant from the Edison Company, recruits students from lower socio-economic conditions who graduated high school in June. Study skills classes taught by Isabel Gutierrez and Tiffani Eychaner introduced student survival skills such as time management and library researching. Communication studies classes were taught by Gary Rybold, who required students to speak and assess during every class session.

PRESENTATIONS ...................................................................

VIEWING ONLINE/TV................................................................

Board meetings can be viewed online at TV broadcasts are scheduled for 7 pm on Friday, Aug. 28 and Saturday, Aug. 29 on Saddleback College Channel 39 and Irvine Valley College Channel 33.  SC TV 39 has an additional broadcast on Sunday, Aug. 30 at 7 pm.


South Orange County Community College District Board of Trustees

Barbara J. Jay, Timothy Jemal, David B. Lang, Marcia Milchiker, T.J. Prendergast III,
Terri Whitt, James R. Wright; Lemar Momand, Student Trustee

Gary L. Poertner, Chancellor


Board Meeting Highlights Prepared by:
Tere Fluegeman, District Director, Public Affairs and Government Relations