Board Meeting Highlights

South Orange County Community College District

August 26, 2013

THE BOARD APPROVED ..................................................................

South Orange County Community College District

  • All consent calendar items (with minor wording revisions to 5.12) and academic and classified personnel actions (with correction to 6.9 A1G). For additional information, please contact the Chancellor, College President or appropriate Vice Chancellor.
  • Out of state travel for ASIVC to participate in competitions and conferences, not to exceed $99,857.
  • Contract amendment in the amount of $16,500 to Dougherty & Dougherty LLC architectural services for the Saddleback College Sciences building project.
  • Contract with eNamix to provide quality assurance services for the MAP upgrade and SIS enhancement projects, for a cost not to exceed $161,280.
  • Subscription service with Online Computer Library Center for an amount not to exceed $91,100 for a new integrated library system for the colleges.
  • Resolution #13-30 authorizing the district to apply for fiscal accountability from the County of Orange.
  • Agreement with Todd's Inspection Testing Services and Associates for DSA Resident Inspection services, not to exceed $175,000 per year for the next four years.
  • Contract renewal with Atkinson, Andelson, Loya, Ruud & Romo for labor relations, negotiations and legal services work.
  • Final budgets for the District, Saddleback ASG and ASIVC for FY 2013-2014.
  • Use of the County of Riverside agreement for furniture purchases for the IVC Life Sciences building.
  • Board Policy revisions to BP 3100: Budget Preparation; BP 3101.5: Fiscal Management; BP 5606: International Student Admission; and BP 109: Board Education.
  • Contract renewal with Neudesic LLC through August 31, 2014 for SIS related software projects at a cost not to exceed $1,848,200.
  • A 1.57% cost of living allowance (COLA) increase authorized in the state budget for Faculty Association, CSEA, POA and Administrator/Manager employees.
  • Dr. Don Busche' to serve as Acting Dean, Advanced Technology and Applied Science at Saddleback College, effective Sep. 1.  Dr. Don Taylor will retire Aug. 31.


  • Vice Chancellor Debra Fitzsimons provided a presentation related to agenda items 5.10, 5.11 and 6.4 on Fiscal Accountability. The district is applying for Fiscal Accountability from the Orange County Department of Education (OCDE) to allow our district to take responsibility for processing non-payroll vendor checks. This will speed up the process for vendor payments. Vice Chancellor Fitzsimons carefully noted that this differs from fiscal independence which involves taking control of both payroll and vendor payments and that’s not what we are doing. Payroll checks will continue to be processed by the OCDE. The district will apply by Sept. 1 and conduct a complete audit with the county auditor by Jan. 1. The district will receive notification of Fiscal Accountability status by July 1. A new Board Policy 3104 is being developed to govern this process. The District Disbursing Officer (bonded) will be the Executive Director of Fiscal Services Kim McCord.


REPORTS .................................................................................

  • Trustee Jemal attended IVC's College of the Future at ATEP summit on July 31 which focused on academic planning for their site. He commended President Roquemore for the effort, and said it’s clear we still have a lot of work to do. An ambitious agenda was formed at the summit to meet milestones over the next six quarters. He attended flex week activities, including Chancellor's Opening Session and the President’s Breakfast at Saddleback College. He commented that SC's Top 10 priorities seem "right on the mark." Trustee Milchiker was out of town during in service but she enjoyed viewing much the presentations online. She complimented the colleges and district for putting so much information online. She commented that she had even watched David Anderson, SC Emeritus Director, give testimony in Sacramento against SB 173. Trustee Padberg also attended IVC's College of the Future at ATEP summit and the faculty association luncheon where she especially enjoyed the guest speaker, Dr. Lynette Nyaggah, who is the newly-elected Community College Association President. Trustee Wright attended both President's Breakfasts and commented that they were both well done. He was pleased to receive information about new employees at both colleges. He complimented the Chancellor and staff on "the best ever" Chancellor's Opening Session. He enjoyed attending the faculty association luncheon, a retirement celebration for Saddleback Dean Don Taylor. He thanked him for all he has done. He was pleased to attend a recent Strategic Transfer Acceleration Resources Agreement (STAR) program signing at Cal State Fullerton which aims to increase the number of Saddleback and Irvine Valley College students prepared to transfer to CSUF, and increase the CSUF graduation rate for those students. Trustee Lang missed flex week activities due to travel through five countries in Asia. He commented that SC is host to a number of Vietnamese students through an exchange program which he had the pleasure of visiting in Hanoi. He commented that he is a proponent of study abroad. He wished students, faculty and staff best wishes for successful academic year. Student Trustee Robinson attended Chancellor's Opening Session and found it to be both informative and entertaining. He also attended the CCLC student trustee workshop in Anaheim and was asked to join the Advisory Committee on Education Services (ACES). He echoed support for public comments made at the meeting calling for smoke and tobacco free environments at the colleges. He reiterated that both colleges have surveyed students and the majority support a change.


  • Chancellor Gary Poertner reiterated his message from Chancellor's Opening Session that change is coming fast to education. He noted that these efforts are bi-partisan and are intended to improve student success and completion. He referred to President Obama's recent speech regarding educational reform efforts. College costs have increased 250% over 30 years, where as median family income has grown just 16%. The President's plan calls for publishing the metrics of college performance vs. costs so that citizens can make informed choices. He challenged states to reward credit based on competencies not seat time. He is supportive of technology and innovation to spur completion. Chancellor Poertner urged our faculty to get involved in shaping the change rather than letting it just happen to us.
  • Saddleback College - President Tod Burnett's report included: A special thank you to Jane Horlings for coordinating another successful in-service week. President Tod Burnett hosted a faculty breakfast, an associate faculty dinner, and a classified staff luncheon where he presented his State of the College address, including his top 10 projects for 2013-2014, an overview of the Student Success Scorecard and the college's metrics in completion rate, persistence rate, remedial rates, and CTE completions; SC welcomed 15 new full-time faculty, of which 33 percent have doctoral degrees, 87 percent have taught at a community college, 67 percent have taught at a university, and 67 percent were adjunct faculty with the district. Over the past five years, the SC Endowment has increased from $497,181 to $5.24 million, an increase of 954 percent. Scholarship awards increased from $198,650 to $509,790, an increase of 157 percent. A strategic planning workshop was held on Aug. 14 to facilitate discussion for the next 2014-2020 District-wide Strategic Plan.


  • Irvine Valley College - President Glenn Roquemore's report included: Students Jennifer Uhlman and Yudith Dian were recently honored by the Psi Beta National Honor Society for their outstanding scholarship, academic achievement and research. IVC hosted an all-day summit with more than 60 participants from business, higher education, K-12 education, government and the community to develop a practical vision of the College of the Future at ATEP. The summit was designed to begin the action planning for developing a regional facility that seamlessly integrates education, training and employment. IVC will host an official ribbon cutting ceremony at 11:00 a.m. on August 30 to celebrate and inaugurate the new Veterans Services Center. IVC will commemorate the 12th anniversary of 9/11 on Wednesday, September 11, from noon to 1:00 p.m. in the IVC Performing Arts Center.
  • ATEP – Associate Vice Chancellor Randy Peebles’ report included: The land exchange agreement and all the related documents between the City of Tustin and SOCCCD closed escrow and recorded with the County of Orange ’s office on Aug. 9. Dr. Fitzsimons and Dr. Peebles made a presentation on ATEP planning at Chancellor's Opening Session and to Saddleback faculty during flex week activities. Dr. Donna Rane-Szostak joined the faculty presentation, sharing the work that the college has done regarding the future Center for Innovation in Healthcare Education, the first planned Saddleback College program at the ATEP site. The current demolition phase at ATEP is progressing to the final stage of removing old building foundations, roads, sidewalks, and rough grading the property in preparation for future construction.


IN MEMORIAM ............................................................................

Board President Nancy Padberg adjourned the board meeting in memory of Karen Merced Millner, a former Saddleback College Emeritus professor who recently passed away.

VIEWING ONLINE/TV .....................................................................

The board meeting will be available for viewing online this week at Television broadcasts are scheduled for 7 pm on Friday, Aug. 30 and Saturday, Aug. 31 on Saddleback College Channel 39 and Irvine Valley College Channel 33.  SC TV 39 has an additional broadcast on Sunday, Sep. 1 at 7 pm.

South Orange County Community College District Board of Trustees

William O. Jay, Timothy Jemal, David B. Lang, Marcia Milchiker, Nancy M. Padberg,
T.J. Prendergast III, James R. Wright; David Robinson, Student Trustee

Gary L. Poertner, Chancellor


Board Meeting Highlights Prepared by:
Tere Fluegeman, District Director of Public Affairs and Government Relations