Board Policies

Board Policy (BP) is the voice of the Board of Trustees and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Board, through policy, delegates authority to and through the Chancellor to administer the District. The Chancellor and District employees are responsible to reasonably interpret Board Policy as well as other relevant laws and regulations that govern the District.

Administrative Regulations

Administrative Regulations (AR) implement Board Policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures may be developed by the Chancellor, managers, faculty, and staff, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures. Administrative Regulations do not require Board action. Not all Board Policies have a related Administrative Regulation.

Updating Board Policies and Administrative Regulations

District Board Policies and Administrative Regulations are periodically updated to clarify or change language, as well as to remain in compliance with new or revised California and Federal law. The Board Policy and Administrative Regulation Council (BPARC) meets monthly to coordinate the writing and revising of SOCCCD board policies and administrative regulations with the assistance of administrative and shared governance representatives. Recommendations go to the Chancellor’s Council prior to the policies going to the Board of Trustees for their review, study, and approval.

Each of the following chapters include sections for Board Policies and Administrative Regulations. It is advisable to refer to both sections for guidance on specific matters.

1000 Series - The District
Title	Board Policy	Administrative Regulation
The South Orange County Community College District	1100
Mission Statements	1200
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2000 Series - Board of Trustees
Title	Board Policy	Administrative Regulation
Board Membership	2010
Student Member of the Board of Trustees	2015	2015
Board Elections	2100
Election of Student Member	2105	2105
Vacancies on the Board	2110	2110
Duties & Responsibilities of the Board of Trustees	2200
Officers	2210
Committees of the Board	2220
Annual Organizational Meetings	2305
Regular Meetings of the Board	2310
Closed Sessions	2315
Special and Emergency Meetings	2320	2320
Teleconferenced Meetings		2325
Meeting Procedures, Quorum, and Voting	2330
Board Agendas	2340	2340
Public Participation at Board Meetings	2345
Public Speakers at Board Meetings	2350
Decorum	2355
Minutes of the Board of Trustees Meetings	2360	2360
Recording of the Board of Trustees Meetings	2365	2365
Board Policies and Administrative Regulations	2410	2410
Delegation of Authority to the Chancellor	2430
Recruitment: Chancellor	2431	2431
Chancellor Succession	2432
Evaluation of the Chancellor	2435
Delegation of Authority to the College President		2437
Participation in Local Decision Making	2510
Delegation of Authority to the Academic Senate	2511	2511
Classified Professionals Participation in Decision Making	2513
Student Participation in Governance	2514
Presentation of Initial Collective Bargaining Proposals	2610	2610
Conflict of Interest	2710	2710
Conflict of Interest Code	2712	2712
Acceptance of Tickets or Passes		2714
Code of Ethics - Standards of Practice	2715
Political Activity of Board Members	2716
Personal Use of Public Resources	2717
Communications Among Board Members	2720
Board Member Compensation	2725
Health Benefits for Board Members	2730
Board Member Travel	2735
Board Education	2740
Board Self Evaluation	2745
Board Member Absence from the State	2750
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3000 Series - General Institution
Title	Board Policy	Administrative Regulation
Institutional Code of Ethics	3050	3050
Institutional Code of Conduct	3055	3055
Organizational Structure	3100
Accreditation	3200	3200
Institutional Planning	3250	3250
Grants and Sponsored Projects	3280	3280
Public Records	3300	3300
Record Retention and Destruction	3310	3310
Public Communications	3351	3351
Immigration Enforcement Activities		3415
Equal Employment Opportunity	3420	3420
Americans with Disabilities Act and the Fair Housing Act	3425
Unlawful Harassment and Discrimination Prevention and Complaints	3430	3430
Sexual Harassment Prevention and Complaints Under Title IX	3433	3433
Service Animals	3440	3440
Domestic Animals and/or Pets on District Premises	3441
Campus Police and Safety Services	3500	3500
Campus Security and Access	3501	3501
Emergency Operations Plan	3505	3505
Public Safety Camera System	3508	3508
Workplace Violence	3510	3510
Reporting of Crimes and/or Safety Concerns and Notification Protocols	3515	3515
Registered Sex Offender Information		3516
Child Abuse Reporting	3518	3518
Elder and Dependent Adult Abuse Reporting	3519	3519
Local Law Enforcement	3520	3520
Weapons on Campus	3530	3530
Vandalism	3536
Sexual and Other Related Assaults on Campus and in Campus Programs	3540	3540
Drug-free Environment and Drug and Alcohol Abuse Prevention Program	3550	3550
Alcoholic Beverages	3560	3560
Smoke and Tobacco Free District	3570	3570
Auxiliary Organizations, Including Foundations	3600	3600
Electronic Communications	3720	3720
Information Security Program Overview		3725
Information Security - Data Classification		3726
Information Security - Access Control		3727
Information Security - Physical Security		3728
Information Security - Logging and Monitoring		3729
Information Security - Remote Access		3730
Internally Developed Systems Change Control		3731
Information Security - Security Incident Response		3732
Information Security - Secure Operations		3733
Information Security - Network Security		3734
Information Security - Disaster Recovery		3735
Information Security - Cloud Storage		3736
Claims Against the District	3810	3810
Gifts, Donations, and Bequests	3820
Speech and Advocacy	3900	3900
College Speakers	3905
Unmanned Aircraft Systems	3950	3950
Recognition of United States and California Flags	3951
HIPAA/CIMA Privacy		3953
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4000 Series - Academic Affairs
Title	Board Policy	Administrative Regulation
Academic Calendar	4010	4010
Curriculum and Program Development	4020	4020
Career Education Program Discontinuance		4021
Course Approval (Stand-Alone and Non-Credit Courses)		4022
Philosophy and Criteria for Associate Degree and General Education	4025	4025
Certificate Programs	4027
Academic Freedom	4030
Textbook Adoption	4031
Selection of Library Materials	4040
Library - User Fees	4041
Articulation of Courses and Programs	4050	4050
Delineation of Functions Agreement - Non-Credit Adult Education Programs		4060
Auditing Courses	4070
Graduation Requirements for Degrees and Certificates	4100	4100
Independent Study	4101	4101
Career Technical Education Programs	4102	4102
Work Experience Education	4103	4103
Contract Education	4104	4104
Distance Education		4105
Nursing Program		4106
Honorary Degrees	4110	4110
Basic Skills Courses		4222
Course Repetition and Repeatable Courses	4225	4225
Multiple or Overlapping Enrollments	4226
Grade Point Average and Academic Record Symbols	4230	4230
Grade Changes	4231	4231
Pass/No Pass		4232
Credit for Prior Learning	4235	4235
Academic Renewal	4240	4240
Probation, Dismissal, Readmission	4250
Prerequisites, Corequisites, Advisories and Limitations on Enrollments	4260	4260
Field Trips, Excursions, and Field Study Courses	4300	4300
Study Abroad Programs	4351	4351
Community Education Programs	4400
Student News Media		4500
Instructional Service Agreements		4610
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5000 Series - Student Services
Title	Board Policy	Administrative Regulation
Admissions	5010	5010
Admission of Concurrently Enrolled K-12 Students		5011
Military Affiliated Students	5013	5013
Residence Determination	5015	5015
Responding to Inquiries of Immigration Status, Citizenship and National Origin Information		5017
Nonresident Student Tuition	5020	5020
Student Fees	5030	5030
Instructional and Course Materials Fees		5031
Withholding of Student Records	5035
Student Records, Directory Information, and Privacy	5040	5040
Student Success and Support Program	5050	5050
Open Enrollment	5052	5052
Enrollment Priorities	5055	5055
Attendance	5070	5070
Adds and Drops		5075
Counseling	5110
Transfer Center	5120	5120
Financial Aid	5130	5130
Disabled Students Programs and Services	5140	5140
Extended Opportunity Programs and Services	5150	5150
Student Health Services	5200	5200
Student Accident Insurance	5205
Communicable Disease - Students	5210	5210
Shower Facilities for Housing Insecure Students	5220	5220
Student Equity and Achievement	5300	5300
Associated Students' Organization	5400	5400
Associated Students' Elections	5410	5410
Associated Students' Finance	5420	5420
Standards of Student Conduct and Discipline Procedures	5500	5500
Student Organizations at Off-Campus Locations	5510	5510
Grade Grievance		5530
Student Credit Card Solicitation		5570
Voter Registration		5610
Intercollegiate Athletics	5700	5700
Prevention of Identity Theft in Student Financial Transactions	5800
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6000 Series - Business and Fiscal Affairs
Title	Board Policy	Administrative Regulation
Delegation of Authority, Business and Fiscal Affairs	6100	6100
Designation of Authorized Signatures	6150	6150
Budget Preparation	6200	6200
Basic Aid Funds Allocation Process	6210	6210
Budget Management	6250	6250
Fiscal Management	6300	6300
Fiscally Accountable	6301	6301
Institutional Memberships in Organizations	6303	6303
Refreshments and Meals at District Functions	6304	6304
Investment Policy	6320	6320
Cash Management	6321	6321
Employee Indemnity Bonds		6322
Payroll Period for Personnel	6325
Purchasing, Contracts, and Bids	6340	6340
Bids and Contracts Utilizing CUPCCAA		6345
Contracts - Construction		6350
Contracts - Electronic Systems and Materials		6360
Contracts - Accessibility of Information Technology		6365
Contracts - Independent Contractor, Professional, and Consultant Services		6370
Audits	6400	6400
Internal Audit	6401	6401
Employee Phone Allowance	6450	6450
Real Property Management	6500	6500
Security for District Property	6520
District Driver and Vehicle Use for District-Sponsored Activities	6530	6530
Insurance	6540	6540
Lost Money or Property	6541	6541
Disposal of Property	6550	6550
Capital Construction	6600	6600
Energy and Sustainability	6601	6601
Native American Human Remains and Funerary Artifacts Discovered During Construction	6602
Naming of College Facilities	6620
Civic Center and Other Facilities Use	6700	6700
Traffic and Parking Regulations	6750	6750
Occupational Safety and Health	6800
Hazardous Materials		6850
College Bookstores	6900
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7000 Series - Human Resources
Title	Board Policy	Administrative Regulation
Commitment to Diversity, Equity, Inclusion, and Access	7100
Authorization for Employment/Delegation of Authority for Employment	7110	7110
Recruitment, Selection, and Hiring	7120
Recruitment: Management Team Members		7121
Recruitment: Classified Staff		7122
Recruitment and Selection: Full-Time Faculty		7123
Recruitment: Part-Time Faculty		7124
Verification of Eligibility for Employment		7125
Confidentiality and Conflicts of Interest in Hiring	7129
Compensation	7130
Salary Schedule Placement for Management Team Members	7131	7131
Academic Ranking	7133
Collective Bargaining	7140
Personnel Files of Management Team Members		7145
Evaluation of Management Team Members	7150	7150
Professional Development and Growth	7160	7160
Enrollment Fee Reimbursement for Eligible Employees	7165	7165
Academic Assignments for Management Team		7210
Duties and Responsibilities of the Faculty	7217
Duties and Responsibilities of the Department/Academic Chair	7218
Faculty Reassigned Time and Stipends	7219
Substitute Classified Employees	7230	7230
Reclassification of CSEA Positions	7232
Work Week/Shift Designation - Classified Staff		7239
Administrator Retreat Rights	7250	7250
Salary Schedules and Annual Step Increments for Management Personnel	7251
Designations for Management Team Personnel	7253
Classified Management Team	7260
Student Hourly Workers		7270
Anti-Nepotism	7310
Communicable Diseases - Employees	7330	7330
Health Examinations	7335	7335
Certification of Freedom from Tuberculosis	7336	7336
Fingerprinting of Personnel	7337
Leaves	7340	7340
Industrial Accident or Illness Leave	7343	7343
Attendance/Absence Reporting Procedure - Faculty		7344
Catastrophic Leave Program	7345	7345
Employees Called to Military Duty		7346
Family Medical Leave for Employees	7347
Reasonable Accommodations for Employees/Applicants	7348	7348
Lactation Accommodations for Employees		7349
Resignations	7350
Disciplinary Action of Classified Personnel	7365	7365
Re-Employment of Classified Personnel	7366
Political Activity of Employees	7370
Retiree Health Benefits for Management Team and Academic Employees	7380
Payroll Deductions	7385
Employee Travel Program	7400	7400
Volunteer Assistance	7500	7500
Domestic Partners	7510
Campus Police Departments	7600	7600
Whistleblower Protection	7700	7700
Employee Outstanding Service Awards	7850
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